We require an initial deposit payable upon execution of the Event Policy Agreement equal to fifty (50%) percent of the Food & Beverage Minimum and Room Rental Fee (the “Deposit”).
In the event of cancellation sixty (60) days or more before the Event, ninety (90%) percent of the Deposit will be refunded to the Client. In the event of cancellation at any time within fifty-nine (59) to thirty (30) days before the Event, fifty (50%) of the Deposit will be refunded to the Client. In the event of cancellation less than thirty (30) days before the event, no refund of the Deposit will be made.
In the event of cancellation within fourteen (14) days of the Event, the entire contracted Food & Beverage Minimum or Guaranteed Guest Count (as defined below), whichever is greater, will be charged less the Deposit. If the Guaranteed Guest Count exceeds the estimate from which the Food and Beverage Minimum is determined, we shall, at our option, be allowed and authorized to increase the Deposit to cover the increase in the Guaranteed Guest Count (as defined herein).
The Guaranteed Guest count is due from the Client fifteen (15) days in advance of the Event and is the final number of guests who will be in attendance.